The perfect Trove record - Part 2
More ways to make great Trove records for your collection data
4 April 2018
Boost search relevance
Other standards useful for connecting resources
Standardised date and language fields also allow Trove to consistently facet resources and provide contextual and related links to users. All of which increase the findability of resources and make it easier to reuse data without having to normalise values.
Trove prefers the ISO-8601 format for dates (yyyy-mm-dd) and the ISO-639-2 format for language (3 letter language codes). If your system keeps ISO-639-1 language codes, combines a language with a country code (ISO-3166), or uses another standard please let the Trove team know at setup time. A special mapping can then be applied to your data.
Encourage reuse when possible
Let people know if your resources are out of copyright, free to use or otherwise restricted by including a statement explaining the terms for use or re-use of the content. Copyright should be described for each record, if known.
Trove recognises two different fields for information about rights held in and over the resource. The ‘licence ref’ field can be used to point to a licence – ideally human and machine readable – that explains the terms for use or re-use of the content.
Another helpful field is ‘view copy’, containing a URL that points to a medium sized version of an image hosted on your server. While this image will not display in Trove, the URL is available through the Trove API and provides a high quality image that others can use to represent your resource.
Context and customisations
Customising linktext in the ‘View online’, ‘Borrow’ and ‘Buy’ tabs is also a quick and easy way we can give context to your resources. These tabs most commonly display the URL for the record in your repository, so we like to reinforce where users will end up when they click this link. For example: View at institution name, repository/collection name: https://…
Taking some of these steps will ensure that your Trove records are as discoverable and connected as possible. They will provide a variety of different ways for users to both find your records and understand how best to access and use the items those records relate to. Have any further questions about improving your collection data in Trove? Get in touch with the Trove team.